Kolophi, for law firms
Clear your closed-file backlog against your retention schedule
Kolophi's agents open each document in your closed matters, work out what it is, apply your retention schedule and flag privileged or personal information, quoting the text behind every decision. Your records team checks their work instead of doing it. Kolophi runs on a server of your firm's own, and nothing is destroyed without two sign-offs.
Start a 30-day free trialWhat the agents do- Every document is read, not just its file name and dates
- Every decision quotes the document
- Your firm's own server, with read-only access
- Two sign-offs before anything is destroyed
What changes for your records team
Most records software applies your retention schedule to the dates and matter codes in your document system. It doesn't read the documents, so someone on your staff still opens each file to see what it is. The agents read every document instead, and your records team reviews their proposals with the quoted evidence beside each one.
Learn more
How it works
What each agent does, how your records team reviews their work, and what you receive.
Your files
Your own server, read-only access, the AI model, and what happens when you leave.
Demo
Screens from Kolophi, a sample certificate of destruction, and a demo to try.
IT setup
What your IT team grants for each system, and how long it takes.
Security
Encryption, access, backups, breach notice and the review pack for your risk team.
Pricing
Four plans by firm size, the documents each includes a month, and how a backlog is quoted.
Safeguards
These rules are built into the software, separately from the AI model.
- The agents can't destroy, redact or restrict anything. Only people can.
- A retention period starts only from a date stated in the document.
- Files in open matters are never destroyed.
- Destruction requires sign-off from two different people.
- Original files are never modified.
- The audit log can't be edited or deleted.
Pricing
Every plan starts with a 30-day free trial, and nothing is charged until it ends. Each plan includes a number of documents a month for ongoing work. Clearing your existing backlog is quoted separately, at $0.40 a document, and you see the count and the price before it starts.
| Firm size | Price | Documents a month |
|---|---|---|
| Up to 20 lawyers | $750 a month | 2,000 |
| 21 to 75 lawyers | $1,500 a month | 4,000 |
| 76 to 200 lawyers | $3,500 a month | 10,000 |
| More than 200 lawyers | $7,500 a month | 20,000 |
Start a free trialPay by card or US bank debit. Firms with more than 75 lawyers can pay by invoice.
Questions first?
We're glad to talk through the size of your backlog, where it's stored and how your records team would use Kolophi.